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Privacy Policy

 

Privacy Policy for The Episcopal School of Knoxville Website

Effective Date: June 1, 2025

This Privacy Policy describes how The Episcopal School of Knoxville ("we," "us," or "our") collects, uses, and shares information when you interact with our website (esknoxville.org) and SIS portals (the "Website") We are committed to protecting the privacy of our students, parents, staff, and visitors.

1. Information We Collect

We collect different types of information for various purposes to provide and improve our services to you.

a. Information You Provide Directly: This includes information you voluntarily submit to us through forms on our Website, such as:

  • Contact Information: Name, email address, phone number, mailing address (e.g., when you fill out an inquiry form, sign up for a newsletter, or register for an event).
  • Student Information: Student name, grade level, and other relevant academic or personal details provided by parents/guardians during enrollment or application processes.
  • Application Information: Information submitted during online applications for admission, employment, or volunteer opportunities.
  • Communication Content: Any information you provide when you communicate with us via email, feedback forms, or other interactive features.

b. Information Collected Automatically: When you visit our Website, we may automatically collect certain information about your device and Browse activity, including:

  • Log Data: Your IP address, browser type, operating system, referring URLs, pages visited, and the dates/times of your visits.
  • Cookies and Tracking Technologies: We use cookies and similar tracking technologies (like web beacons and pixels) to track activity on our Website and hold certain information.
    • Cookies are small data files placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Website.
    • Purpose of Cookies: We use cookies for essential website functionality, analytics (to understand how our Website is used), and to remember your preferences.
  • Analytics Data: We may use third-party analytics services (e.g., Google Analytics) that collect data about your usage of the Website to help us improve its functionality and content. This data is typically aggregated and anonymized.

2. How We Use Your Information

We use the collected information for various purposes, including:

  • To Operate and Maintain the Website: Ensuring the functionality and security of our online platform.
  • To Provide School Services: Processing applications, managing enrollments, communicating school-related information, and facilitating school programs and activities.
  • To Communicate with You: Responding to your inquiries, sending newsletters, updates, announcements, and other school-related communications.
  • To Improve Our Website: Analyzing usage patterns to enhance content, navigation, and user experience.
  • For Internal Operations: Data analysis, auditing, and other internal purposes to manage and improve our school operations.
  • To Fulfill Legal Obligations: Complying with applicable laws, regulations, and legal processes.
  • For Safety and Security: Protecting the safety and security of our students, staff, and community, and preventing fraudulent or illegal activities.

3. How We Share Your Information

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties without your consent, except in the following limited circumstances:

  • With Service Providers: We may share information with trusted third-party service providers who assist us in operating our Website, conducting our business, or providing services to you (e.g., website hosting, email services, payment processing, analytics providers). These service providers are obligated to keep your information confidential and are prohibited from using your personal information for any purpose other than providing services to us.
  • For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or subpoena).
  • To Protect Rights and Safety: We may disclose information when we believe it is appropriate to enforce our site policies, protect our or others' rights, property, or safety.
  • With Parental Consent: For information pertaining to students, we will obtain parental consent before sharing personal information with third parties for purposes beyond the school's educational functions, as required by law (e.g., COPPA).
  • Business Transfers: In the unlikely event of a merger, acquisition, or asset sale, your personal information may be transferred as a school asset.

4. Children's Privacy

Our Website (esknoxville.org) is intended for a general audience and is not directly targeted at children under the age of 13. We do not knowingly collect personally identifiable information from children under 13 without verifiable parental consent.

  • If we learn that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information as quickly as possible.
  • Parents/guardians who believe their child has provided us with personal information without their consent should contact us at 865-777-9032

5. Data Security

We implement a variety of security measures to maintain the safety of your personal information when you submit it. These measures include:

  • Technical Safeguards: Encryption, firewalls, and secure server environments.
  • Administrative Safeguards: Limiting access to personal information to authorized personnel who have a legitimate need to know.

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. 

6. Third-Party Links

Our Website may contain links to third-party websites that are not operated by us. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We strongly advise you to review the Privacy Policy of every site you visit.

7. Your Rights and Choices

Depending on your location and applicable laws, you may have certain rights regarding your personal information:

  • Access and Correction: You may have the right to request access to the personal information we hold about you and to request that we correct any inaccuracies.
  • Opt-Out of Communications: You can opt-out of receiving future promotional emails from us by following the unsubscribe instructions provided in those emails. Please note that even if you opt-out, we may still send you non-promotional communications, such as those related to your enrollment or school-related announcements.
  • Cookies: You can manage your cookie preferences through your browser settings.

To exercise any of these rights, please contact us using the contact details provided below.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top of this policy. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Website after any modifications to this Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

9. Contact Us

If you have any questions about this Privacy Policy, our data practices, or your dealings with this Website, please contact us at:

The Episcopal School of Knoxville 950 Episcopal School Way Knoxville, TN 37932 865-777-9032